2026 ALL CAMPS POLICIES & PROCEDURES

Refunds & Credits

Before May 1: A full refund of fees paid, minus a non-refundable $50 deposit, will be issued for cancellations made before May 1.
After May 1: No cash refunds will be issued.
Exceptions: Requests for exceptions due to documented emergencies (e.g., medical emergencies, job loss) must be submitted in writing with supporting documentation. These requests will be reviewed on a case-by-case basis by the Camp Director (Carleigh).

Program Credit & Transfers

More than 4 weeks prior to camp start date:
Program credit may be applied toward another camp session, provided the transfer is requested at least 4 weeks before the start date of the originally registered camp and space is available.
2–4 weeks prior to camp start date:
Camp transfers are permitted if space is available. A $30 transfer fee will apply, along with any difference in camp pricing.
Less than 2 weeks prior to camp start date:
No refunds or credits will be issued, except in cases of serious, documented illness or emergency.

Late Pick Up Fees: **you may not drop off before your scheduled camp time.

$40 Late pick up fee. Please note your specific camp end time (some are half day camps and times vary). A fee will be assessed when you are 10 minutes or more past the scheduled pick up time.
$25 late pick up fee for extended care: if your child has not been picked up by 5:35pm, there will be an automatic $25 late pick up fee assessed.

Extended Care 7:30am-5:30pm

No refunds, credits or transfers on extended care for any reason.
Extended Care Snack Time: 3:30pm. We will provide goldfish, prestzels or animal crackers. If you have any food allergies to these foods, please provide a snack or a snack can be purchased from the snack bar with cash or punch card.
Extended Care is down time. Campers may use Electronics, play board games, draw, etc. We may go out on the equipment but typically stay at the tables.
Drop Off Procedure for ALL Camps (except Soccer Camp):
Parents Park, get out of the car, and go to the table that matches your last name or camp type to receive wrist band from coaches/counselors.
Drop off lunches and belonging in cubbies and sit on bleachers in front of their color for the week/day.
DROP OFF FOR SOCCER CAMP IS IN FRONT GYM. Drop off at front doors to GYM A.

Pick Up Procedures: Pull up to the care line, like school. CAR TAG REQUIRED

Kids will be ready to go, coaches will radio from the car rider line, transporter coaches will get campers to the vestibule and out the door to your car.
IF YOU DO NOT HAVE YOUR CAR TAG: Park your vehicle, wait until car line is complete and bring a state issued ID. Your name must match the name in your parent portal or be listed as an authorized pick up in your parent portal.
YOU MUST ADD ANY PICK UP PERSON AS A GUARDIAN IN YOUR PARENT PORTAL.
AFTER CARE PICKUP: park, bring state issued ID or Car tag and report to the front desk.
EARLY PICK UP IS PERMITTED UNTIL 2:30pm. After 2:30pm, you must enter car line.
Each household will be issued two car tags. If a car tag is lost or a third car tag is needed, an additional car tag may be purchased for $1/ea.

Lunch Process

Lunch: 11:00am-1:00pm
Each group will be assigned a 30 min. lunch time for the week/day.

Food

Bring your own lunch, snacks and drinks.

Purchase snacks or drinks: you can purchase snacks & drink punch cards through your parent portal or send cash however, we are not responsible if it is lost given away or used up.
We will not monitor what they buy or set limits per day. We have tried to add a few healthy options.
We will not hold onto your camper’s cash. Each camper is responsible for their own money.
No refunds, transfers or credits with be given for snack cards.
We do not have a place to refrigerate or heat up food.
Pizza Fridays: sign up for pizza through your parent portal by 6pm Thurs (the night before).
- If any child says they are supposed to have pizza but are not on the role, we will first check their portal. If they do not have lunch, we’ll call before charging your card.
- In the event we do not have extra pizza, we will call you to bring lunch.
No refunds, credits or transfers on pizza for any reason once it’s paid.
Allergies: Children with allergies will sit in a designated area, if needed. Please have a conversation with your child and make sure they pay attention to coaches during lunch.

Behavior

Our staff will make the rules very clear EACH morning to ALL campers. The gym is a very fun place but it can also be dangerous when rules are not followed. We will take the following action when rules are broken.

1st Offense: Reminder of rules
2nd Offense: First Warning - Time Out in the lobby.
3rd Offense: Second Warning – Time Out in the lobby (extended time)
4th Offense: Parents will be called for discussion and immediate pick up.
- If problem persists, child will not be allowed back to camp & no refunds will be given.
- If problem persists into additional camps, we will communicate with parents and future enrollments may not be honored.

All campers must be able to use the bathroom completely unassisted. If accidents happen, the parent will be called immediately to bring and assist in changing clothes. Child must sit out in the lobby until the parent arrives. They cannot be out on the equipment with wet or soiled clothes.

Waitlist Policy

If your camper is placed on a waitlist, Summit will notify you as soon as a spot becomes available.
Families will have 48 hours to respond and enroll before the spot is offered to the next camper on the list.

Camp Shirts

Campers registered before May 1 will receive a free camp T-shirt.
Campers registered after May 1 may purchase a camp shirt for $10.

Why These Policies Exists

Our camp policies are designed to ensure fairness for all families while allowing us to plan and staff camps safely and effectively. Camp enrollment requires advance staffing, supply ordering, and space reservations, all of which are impacted by last-minute changes. While we understand that life happens and have built in reasonable flexibility when possible, these policies help us maintain high-quality programming, appropriate staff-to-camper ratios, and a smooth experience for every child. Thank you for your understanding and cooperation as we work to create a safe, fun, and well-organized camp environment.

Special Needs:

If your child has special needs, please email carleigh@summitsportscenter.com to discuss which camps will be a good fit or sign up for our new special needs camp